{"id":4661,"date":"2019-02-20T21:37:16","date_gmt":"2019-02-20T21:37:16","guid":{"rendered":"http:\/\/totalsynergy.com\/?p=4661"},"modified":"2025-02-25T14:34:35","modified_gmt":"2025-02-25T03:34:35","slug":"synergy-product-update-21-february-2019","status":"publish","type":"post","link":"https:\/\/totalsynergy.com\/synergy-product-update-21-february-2019\/","title":{"rendered":"Synergy product update \u2014 21 February 2019 \u2014\u00a0Multi office"},"content":{"rendered":"\n\n\n\n\n\n\n\t
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In our first product update for 2019, we have a large update to project templates, a new feature \u2014 multi office \u2014 and a series of other enhancements.<\/strong><\/p>\n

New \u2014 Multi office (Synergy Enterprise only)<\/h3>\n

Does your architecture, engineering or construction design business have more than one office? Do you run projects at a local office level? Does your business encounter peaks and troughs of work and suffer capacity issues? Can your staff only account for their time to their local office? Do you want your staff to be able to easily work on projects from different offices or have other staff work on your projects? Do you need to see local office reports as well as rolled-up reports for the whole company? Do you wish you could simply see resource availability in other offices? Is it a nightmare trying to manage all of that separately?<\/p>\n

If you answered ‘yes’ to any of these questions, you need Synergy multi office.<\/p>\n

If your organisation is lucky enough to have more than one office, then it has a huge opportunity \u2014 an opportunity that\u2019s probably been masquerading as a headache. Managing multiple offices is not simply an accounting challenge, it\u2019s an opportunity to do what could be looked at as outsourcing, but within your own business. It\u2019s also sometimes called workshare, resource sharing, or, simply, collaborating. When one office has capacity to work on more projects and another is under-resourced, it benefits the customer and the business to share the workload.<\/p>\n

Synergy multi office shows you capacity at a local office and organisation-wide level so you can solve this problem. What\u2019s more, with project portals and cloud document sharing<\/a>, Synergy provides the platform and collaboration tools to manage the critical long-distance communications challenges by keeping communication open, threaded and transparent.<\/p>\n

Synergy multi office is also the CFO and accountant\u2019s friend \u2014 it lets staff assign their time to the right project, regardless of the office they work in, and has financial reporting to show what time and resources were utilised from each office, and on which projects, so the organisation can manage inter-office cross-charging and reporting.<\/p>\n

Directors, project managers and CFOs are all happy. At the same time.<\/p>\n

How it works<\/strong><\/p>\n

Each office created in Synergy has staff assigned to it. Each office creates its own projects.<\/p>\n

Companies with offices in different locations may have different budgets to work with. Synergy multi office streamlines this. When resources are shared between offices, one business unit is, in effect, outsourcing work to another\u2014 Synergy ensures this is accounted for and that the right business unit is recognised for the income generated for the time worked.<\/p>\n

Project managers can filter projects by office location on the planning board or show staff by office location on the staff list. This lets project managers see resource availability on a company-wide basis, not just locally.<\/p>\n

Update \u2014 project templates (Synergy Business and Enterprise)<\/h3>\n

This release contains a major enhancement to project templates. The reason to use project templates is to very quickly set up new projects that are populated with preconfigured budget, work breakdown structure and required roles.<\/p>\n

The reward in project templates comes from investing the time to set them up. Project templates save you time setting up new projects, sending more accurate fee proposals, and in quickly understanding your capacity to deliver a project at a given time.<\/p>\n

With this update, applying a project template adds the project to the planning board and immediately shows capacity of the roles assigned (or, in Enterprise, the specific staff you\u2019ve assigned to that template).<\/p>\n

Project templates are applied to the planning board differently for Synergy Business and Synergy Enterprise as follows:<\/p>\n

Synergy Business<\/strong><\/p>\n

The project template contains a predefined budget, work breakdown structure, and required role types. Once you\u2019ve applied a project template, it adds the project to the planning board, which shows the capacity of the role types you\u2019ve assigned.<\/p>\n

From here, it\u2019s simply a case of dragging the project to the time when it best fits capacity and revenue, and you can adjust the start and end dates to lengthen or shorten the project \u2014 capacity and revenue forecasts are updated automatically.<\/p>\n

Synergy Enterprise<\/strong><\/p>\n

In Synergy Enterprise, in addition to the functionality described for Synergy Business, the project template automatically sets the duration of your stages according to the budget and work breakdown structure. From here you can quickly adjust each stage timeline individually and assign staff according to their capacity.<\/p>\n

The enhanced project templates offer significant time savings if you invest the time in creating project templates.<\/p>\n

Project template configuration<\/strong><\/p>\n

When configuring project templates, you can assign staff or role types in the work breakdown structure, in effect creating templated project teams that are \u2018booked\u2019 for each project where this template is applied. You also create a templated budget, helpful for repeatable projects.<\/p>\n

Once applied, you can visually see capacity (by role or staff member depending on the product level and how you set up your work breakdown structure) to deliver that project on the planning board.<\/p>\n

The benefits of using project templates are to make it faster to create projects with staff assigned, to standardise budgets and work breakdown structures across all your projects, create project Gantt charts showing capacity and revenue forecast (Business) and resource plan and revenue forecast (Enterprise). Finally, it allows you to send more accurate and consistent project fee proposals to customers and prospects.<\/p>\n

Update \u2014 subscription payment grace period<\/h3>\n

This update means you won’t be cut off from Synergy if you forget to update your credit card details. Well, not straight away!<\/p>\n

We now give you a 15-day grace period to solve the issue, like updating an expiry date or putting in a replacement card number. We will email you quite a few times during this period and, if not resolved by day 15, access is restricted.<\/p>\n

Minor updates<\/h3>\n

To see the other updates in this release, login to Synergy, go to the help files and click \u2018what\u2019s new\u2019.<\/p>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n","protected":false},"excerpt":{"rendered":"

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