{"id":13557,"date":"2021-10-26T13:34:25","date_gmt":"2021-10-26T02:34:25","guid":{"rendered":"https:\/\/totalsynergy.com\/?p=13557"},"modified":"2022-09-15T16:28:41","modified_gmt":"2022-09-15T06:28:41","slug":"how-synergys-outlook-add-in-eases-the-pain-of-your-project-information-and-email-management","status":"publish","type":"post","link":"https:\/\/totalsynergy.com\/how-synergys-outlook-add-in-eases-the-pain-of-your-project-information-and-email-management\/","title":{"rendered":"How Synergy\u2019s outlook add-in eases the pain of your project information and email management"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n\t<div class=\"content-row row no-padding-top, no-padding-bottom\" style=\"border-color: #ededed; background-color: #fff;\">\n\t\t<div class=\"row-bounds\">\n\t\t\t<div class=\"single ww \">\n\t\t\t\t<p>Whilst Synergy has always had a way of filing your emails through our Outlook add-in, we\u2019ve added some features (at the request of our customers) to make it even easier to manage your project emails and documents.<\/p>\n<p><strong>\u201cFiled\u201d tag<\/strong> \u2014 We\u2019ve added a function that puts a little label on any email in your Outlook inbox. This icon shows you immediately what you&#8217;ve filed and what you haven&#8217;t, like a flagging system it shows you at a glance what needs to be done.<\/p>\n<p><strong>\u201c<\/strong><strong>File on send\u201d automaton<\/strong> \u2014 We\u2019ve also added a \u201cfile on send\u201d function, which is quite automatic (especially if you&#8217;re replying to something that you&#8217;ve already filed) because it will recognise that your email is part of a thread and automatically file it for you. No more wasting time combing through your sent email folder to file important communications!<\/p>\n<p><strong>Filing attachments elsewhere<\/strong> \u2014 For incoming emails, we&#8217;ve added a feature where you can optionally split off the attachments and file them somewhere else in your document register. That&#8217;s particularly useful if the attachment is a documentation set that&#8217;s coming in from one of your third-party stakeholders. If the email you\u2019re receiving says, &#8220;Hi everyone, here&#8217;s the structural drawing set&#8221;, then at the time of receiving, Synergy\u2019s Outlook add-in will take those attachments and file them in the folder called \u201cstructural&#8221; that\u2019s associated with that project. Time-saving streamlining at its best.<\/p>\n<p><strong>Automated, project-centric filing<\/strong> \u2014 If you\u2019ve got a lot of projects, one of the challenges in terms of filing, is working out where documents and emails should be filed. The Synergy cloud platform has always had a way of choosing a folder to put it in, but you can have a lot of folders. Now, we&#8217;ve worked out ways to make that a lot easier! Whilst you can still manually choose a folder, we&#8217;ve added some AI that inspects the email and tries to match it up against a project.<\/p>\n<p>If your email is a reply, Synergy knows it\u2019s part of a thread, so will be 100 percent certain that it should be filed in the same place you filed the original. When you&#8217;re composing an email to send, as you type the subject and body, Synergy is monitoring the typing and will detect a project number or project name and suggest a filing location for you.<\/p>\n<p><strong><em>If your charge-out rate is 200 per hour, and we can save your team 15 minutes a day by streamlining your filing process, then actually that 15 minutes a day is a 1000 a month worth of extra billable time. Per employee! \u2026 and it\u2019s complimentary with every level of Synergy subscription!<\/em><\/strong><\/p>\n<p>We\u2019re not supposed to give hints in this industry. However, just quietly, and because I know you won\u2019t tell, we do have a big release, which will take all these features I\u2019ve mentioned and pump them full of steroids to create a new add-on product that&#8217;ll be available next year. For the time being, we\u2019ve got everything you need for effective project information management \u2026 but stay tuned for the ways we can turn your email and document management into your AEC superpower.<\/p>\n\t\t\t\t<section class=\"row share-row\">\n\t\t\t\t\t<div class=\"row-bounds\">\n\t\t\t\t\t\t<div>\n\t\t\t\t\t\t\t<h4>Share this <span>with your network:<\/span><\/h4>\n\t\t\t\t\t\t\t<div class=\"addthis_inline_share_toolbox_mrc1\"><\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/section>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n\n\n\n\n\n\n<\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Synergy has always had a way of filing your emails through our Outlook add-in, but now we\u2019ve added some customer-requested features to make it even easier to manage your project emails and documents \u2026 and they\u2019re free and ready to go with every level of Synergy subscription!<\/p>\n","protected":false},"author":10,"featured_media":13563,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[2,6740],"tags":[],"webinar-categories":[],"type-of-webinar":[],"industry":[],"region":[],"class_list":["post-13557","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-synergy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How Synergy\u2019s Outlook add-in streamlines your info + email management<\/title>\n<meta name=\"description\" content=\"This is how Synergy software helps you streamline your email and document control, for free within the platforms you use every day\" \/>\n<meta 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