{"id":12495,"date":"2021-06-29T18:45:10","date_gmt":"2021-06-29T08:45:10","guid":{"rendered":"https:\/\/totalsynergy.com\/?p=12495"},"modified":"2022-09-16T10:32:52","modified_gmt":"2022-09-16T00:32:52","slug":"what-is-a-work-breakdown-structure","status":"publish","type":"post","link":"https:\/\/totalsynergy.com\/what-is-a-work-breakdown-structure\/","title":{"rendered":"What is a work breakdown structure?  Why should you use one for your built environment project success?"},"content":{"rendered":"\n\n\n\n\n\n\n\t<div class=\"content-row row no-padding-top, no-padding-bottom\" style=\"border-color: #ffffff; background-color: #fff;\">\n\t\t<div class=\"row-bounds\">\n\t\t\t<div class=\"single ww \">\n\t\t\t\t<p><span data-contrast=\"auto\">The use of a work breakdown structure (WBS) is synonymous with project management in the built environment industry. Paul Hemmings, head of product at AEC business and project management software firm, Total Synergy, says, \u201ceverybody in the industry needs to use a work breakdown structure \u2014 it\u2019s just a matter of how well they do it\u201d.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">So, what is a WBS, and why should you use one to maximise your project management success?<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In the most basic terms, a WBS d<\/span><span data-contrast=\"none\">ivides, and then sub-divides your projects into measurable, manageable increments. It\u2019s a project management tool that sets out everything a project is contracted to accomplish. The WBS then splits those contracted items into multiple levels and displays these elements graphically \u2013 in some sort of tree-structure diagram or table. This results in a detailed project plan of the deliverables you must turn over to finish the job.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">Total Synergy\u2019s business development manager, Julian Connolly, says, \u201cit\u2019s like the question of \u2018how do you eat an elephant?\u2019 \u2026 the answer is \u2018one bite at a time\u2019, and with the WBS you\u2019re taking an elephant-sized lump of work and breaking it down into more consumable pieces \u2014 in our case, it&#8217;s phases, stages, and tasks.\u201d<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">The WBS effectively provides a common framework for the planning and management of your projects. Significantly, that means better control of your projects as they progress, which allows opportunity for corrective action if things don\u2019t turn out exactly as planned.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">\u201cThe stages and their smaller parts allow you to make corrections because you&#8217;ve got the project segmented\u201d says Julian. \u201cIf you find you\u2019ve choked on concept design, that can then shape your approach to schematic design, detail design, and contract documentation, for example.\u201d<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"none\">To create and utilise your WBS effectively, it\u2019s important to be clear on the four key principles that govern it.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><b><span data-contrast=\"auto\">The 4 key principles of a work breakdown structure\u00a0<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h3>\n<p><b><span data-contrast=\"auto\">1. Hierarchy<\/span><\/b><\/p>\n<p><span data-contrast=\"auto\">A work breakdown structure relies on the hierarchical presentation of its items. That means every \u2018child\u2019, or \u2018branch\u2019 item is a sub-item to its parent task, and when all the child elements are added up, they create a sharp picture of their parent task.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">2. The 100% rule<\/span><\/b><\/p>\n<p><span data-contrast=\"auto\">A successful WBS always abides by the 100% rule, which is that <\/span><span data-contrast=\"none\">each level of the structure must add up to 100% of the parent level. No more, and no less. It also requires that every parent level must have at least two child elements.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">3. Mutually exclusive elements<\/span><\/b><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To avoid duplication of work and the possibility of miscommunication, a WBS requires that every element at each level be mutually exclusive \u2014 with no overlap between each deliverable or package of work.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">4. Outcome (not action) orientation<\/span><\/b><\/p>\n<p><span data-contrast=\"auto\">Due to its nature as a deliverable-oriented system of project management, the illustration of the WBS must focus on the outcomes (or results) rather than the actions required to produce them. This also builds flexibility into the structure of the system, allowing creativity and ingenuity on the part of individuals when deciding how they\u2019ll execute a given task.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">On top of this, a good, AEC industry-specific business and project management software will link your WBS with invoicing and budgets \u2014 so that you can remain aware of, and show clients, your progress through work, time, and payments associated with the project.<\/span><\/p>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n\n\n\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Paul Hemmings, head of product at AEC business and project management software firm, Total Synergy, says, \u201ceverybody in the industry needs to use a work breakdown structure \u2014 it\u2019s just a matter of how well they do it\u201d.<\/p>\n","protected":false},"author":1,"featured_media":12496,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[2,6740],"tags":[],"webinar-categories":[],"type-of-webinar":[],"industry":[],"region":[],"class_list":["post-12495","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-synergy"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.6 (Yoast SEO v26.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What is a work breakdown structure and why should you use one?<\/title>\n<meta name=\"description\" content=\"To create and utilise your WBS effectively, it\u2019s important to be clear on the four key principles that govern it.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/totalsynergy.com\/what-is-a-work-breakdown-structure\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What is a work breakdown structure and why should you use one?\" \/>\n<meta property=\"og:description\" content=\"To create and utilise your WBS effectively, it\u2019s important to be clear on the four key principles that govern it.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/totalsynergy.com\/what-is-a-work-breakdown-structure\/\" \/>\n<meta property=\"og:site_name\" content=\"Total Synergy\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/totalsynergy\" \/>\n<meta property=\"article:published_time\" content=\"2021-06-29T08:45:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-09-16T00:32:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/totalsynergy.com\/wp-content\/uploads\/wbs-e1663288355261.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1600\" \/>\n\t<meta property=\"og:image:height\" content=\"825\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Total Synergy\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"What is a work breakdown structure and why should you use one?\" \/>\n<meta name=\"twitter:description\" content=\"To create and utilise your WBS effectively, it\u2019s important to be clear on the four key principles that govern it.\" \/>\n<meta name=\"twitter:creator\" content=\"@totalsynergy\" \/>\n<meta name=\"twitter:site\" content=\"@totalsynergy\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Total Synergy\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/totalsynergy.com\/what-is-a-work-breakdown-structure\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/totalsynergy.com\/what-is-a-work-breakdown-structure\/\"},\"author\":{\"name\":\"Total Synergy\",\"@id\":\"https:\/\/totalsynergy.com\/#\/schema\/person\/2f1ef88d48aad7f44c3dc314496ef873\"},\"headline\":\"What is a work breakdown structure? 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